Search Optifacts User Documentation

Table of Contents (on this page)

Introduction

This screen, available in the job track, provides a view of the number of jobs in selected areas within the lab. It is the Dynamic Work-in-Process Screen. It’s a simple screen that you call up, and it refreshes the counts in selected stations every so often.

The Dynamic WIP screen is a tool to help monitor daily production.
It shows the total number of jobs currently in progress.
It shows the total jobs shipped.
You choose what stations you want to view and monitor.
The screen automatically refreshes itself.

Procedure

You will need to set up the stations that you want to see on these screens first. It allows the lab to control which stations are grouped and displayed on the screen. Refer to the Master & Sub-Master Station Setup document for full instructions.

If you know that all of your stations were previously set up, you can print the report to find the station numbers.

Print Master/Sub-Master Station Number Report

From the Optifacts main menu:

Select Option 7 - Tray Track and press Enter.

Select Option 12 - Tray Track Configuration and press Enter.

Select Option 6 - Master/Submaster Station Number Report and press Enter.

Press “S” to print on screen or “P” to physically print the report.
Press “Q” and Enter to exit the report and return to the menu.

Tray Track Portal Setup

Add several entries to this screen with a portal ID of WIP. The Sub-Master Station Number holds each station you want to report within the lab.

Status Code is the relative line number on the screen. Station Description is the text that will show on the screen. You can have several stations mapped to the same line on the screen so that the line will show any job at any one of the stations in the area.

From the Optifacts main menu:

Select Option 7 - Tray Track and press Enter.

Select Option 12 - Tray Track Configuration and press Enter.

Select Option 5 - Portal Status Setup Editor and press Enter.

The Tray Track Portal Status Setup screen displays.

Press “A” to add a record.
Enter the Sub-Master Station Number (Tray Track Station Number). Holds each station you want to report within the lab.
Enter the Portal ID – Type WIP for Dynamic WIP. It is the relative line number on the screen.
Enter the Status Code - The number would equal the order in which the station appears on the screen, and the Description is the line title you want to appear on the screen.

Keep the Status Code the same for records with the same Station Description for consistency.

Enter the Status Description - This is the text that will show on the screen.
Press Escape to save the data.
Press E to exit the screen.

There may be more than one track station reported on the same line of the report. It is because the trays in the station report on the same Status Code line get added together.

Keep the Status Code the same for records with the same Station Description for consistency.

Example:

Here are two entries for the finishing area: You can have two stations with different descriptions reported using the same description. For example, the entries would look as follows. In our example below, stations 1049 Drilling and 1018 Finishing Room will both report as Finishing.

In the following example, station 1036 Recd from Lab and 1017 Lens Back Order report as In Process.

*** Be sure the same Station Descriptions are using the same Status Codes. Every sub-master station number using the Station Description of “IN PROCESS” should be reported as the same Status Code (7 in the example above). Suppose you have two identical Station Descriptions in different Status Codes. In that case, you will have two lines on the report with identical Station Descriptions and nothing to identify which track stations get reported in each line. ***

Viewing the Report

Once your mapping is set up, you need to choose to view the screen from the menu.

From the Optifacts main menu:

Select Option 7 –Tray Track and press Enter.

Select Option 16 – Dynamic Work in Process and press Enter.

Enter the Number of Minutes for Screen Refresh 30
We recommend that the time interval (in minutes) be fairly long instead of a short interval. It is because many system resources get used when the report is selecting the information for the report. We don’t recommend small increments of time like 5 minutes because this will cause the system to do the select statements every 5 minutes, and this will use up many system resources at that time. In addition, it could slow down other processes every 5 minutes. When using a time of 30 minutes, you may not notice the slowdown.

Press Enter to display the report.

The screen shows the Station Descriptions that you had created in the mapping process.

Previous - Refers to the number of jobs that were in that station group before today

IN Today - Shows how many jobs have moved into those stations since midnight

Out Today - Shows the number that moved out of those stations since midnight

WIP - Is the total jobs in the station group as a total of Previous + IN Today - OUT Today

We will also show up to 4 columns of the WIP total for previous hours in the day, so you can see how WIP has changed through the last 4 hours.

The Lab Totals Line - Shows the total number of jobs, including jobs not mapped to specific stations above. The Lab Totals line includes the jobs displayed above and includes jobs in stations outside of the ones mapped for display on this screen.

You may leave the report on the screen for as long as you would like. Some labs may choose to have a designated terminal with the report on screen most of the day.

Exit the report at any time by touching the Delete key to exit the screen.

To view and download these instructions as a PDF file, click on the following document image.

Click here to return to the top of the page.

Optifacts Knowledge Base

Dynamic WIP (Work in Progress) Screen

Introduction

Procedure

Print Master/Sub-Master Station Number Report

Tray Track Portal Setup

Viewing the Report