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Introduction

This document provides instructions to allow the Add Transactions routine of the Accounts Receivable system to default the eligible discount amount from the last month-end update for a balance-forward account. When a payment gets entered, the system brings the sum of the current month’s payments plus an eligible discount to meet the customer’s total due.

Procedure

Custom Configuration

From the Optifacts main menu:

Select Option 3 – Editor Utilities and press Enter.

Select Option 6 - Configuration Editor

Select Option 6 - Edit custom configuration

The Custom Configuration Editor displays.

• Add the custom configuration precisely, as shown in the following diagram.

• Press Escape to save the data.
• Press “E” to exit the form.

Add Transaction

Once this configuration is in place, you enter payments through the following menu options:

Select Option 1 - Accts/Receivable and press Enter.

Select Option 1 - Daily Routines and press Enter.

Select Option 1 - Add Transactions and press Enter.

The system then asks you if you’d like to enter the eligible discount amount when you enter a payment that puts the paid amount for the month equal to or greater than the amount due, less the eligible discount amount.

In the example below, the customer owes $150.00 and has a $20.00 eligible discount.   When the $130.00 payment is entered, the system asks if you’d like to follow with the $20.00 eligible discount to make it easy to apply the discount amount.

To view and download these instructions as a PDF file, click on the following document image.

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