Introduction

This document provides instructions for transferring between warehouses.

Procedure

Transferring products between warehouses is available. The warehouse receiving the product needs its account number to be the same number as the warehouse. Transfer Orders are considered inventory transactions and will not appear on sales reports or accounts receivables.

Entering a Transfer Order

A transfer order can be entered two ways: Manually by an operator entering the order through the Stock Lens Order Windows program or by using the Automatic EOE lens ordering process. If the warehouse account has the ASN file flag in menu 3-1-13 set to “I” for Internal, the Stock Lens Order program automatically recognizes the entry as a Transfer and assigns settings appropriately.

Automatic EOE Lens Order Process

This process creates a VCA formatted file of the lenses needed and if the Send Via flag is “I,” places them in the $CWD/share/eoe_ords directory for the Stock Lens Order Windows program to read.

Filling a Transfer Order

Filling a Transfer Order is done the same way the operator would fill any bulk lens order.

At the Account Number prompt, type “FO” to Fill Order, then type in the Stock Lens Order number from the print-out of the Stock Lens Order program. A “patient name” of “TRANSFER” will indicate that this is a transfer order, and there will be no billing or invoicing.
Optifacts will print a document of what’s filled. This document will be our standard Stock Invoice as the default but can instead be in the General Delivery Note format if the following custom configuration (menu 3 - 6 - 6) is enabled:

Receiving a Transfer Order

Receipt of a transfer order gets done via the same ASN receipt process for any other inventory receipt

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Optifacts Knowledge Base

Multi-Site Warehouse - Transfer Between Warehouses