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Introduction

This document provides instructions for setting up the tables needed to verify a frame. It also includes the Frame Verify Process.

Procedure

Tray Track Station

From the Optifacts main menu:

Select Option 7 - Tray Track and press enter.

Select Option 12 - Tray Track Configuration and press enter.

Select Option 2 - Sub-Master Station Number Setup and press enter.

The Sub-Master Station Number Setup screen is displayed.

• Press "Q" to Query.

Search for the sub-master station numbers or descriptions as determined by your system administrator.

• Enter the predetermined number in the master station number field, or enter the predetermined number or description in the appropriate fields.
• Press Escape to show the results.

If the entry does not exist:

• Press "A" to add a record.

• Enter the appropriate information as shown in the following diagram. (Use the station numbers as assigned by your manager.) 
• Press escape to save the data.
• Press "E" to exit the screen.

Custom Configuration

From the Optifacts main menu:

Select Option 3 - Editor Utilities and press enter.

Select Option 6 - Configuration Editor and press enter.

Select Option 6 – Edit Custom Configuration and press enter.

The Custom Configuration Editor displays.

• Press "Q" to Query to search for the following table.

If the table does not exist:

• Press "A" to add a new record.
• Enter all the information as required.

• Press Escape to save the data.
• Press "E" to exit.

Frame Database

The frame must be set up with a cost and quantity on hand if your system is set up with those parameters. Refer to the following section and diagram.

Frame Inventory General Configuration

Optifacts menu options 12-1-1

• Select Option 12 – Frame - Parts Inventory and press Enter.
• Select Option 1 – Editor Utilities and press Enter.
• Select Option 1 – General Configuration and press Enter.

Update the following fields where applicable:

Store Number  

• Enter the Store Number if applicable. Leave blank for all.

Select Blanks by Inventory Availability (Y/N)?

• Y – Checks to see if the frames chosen by inventory selection are in stock and, if not, does not select them.
• N – Uses blank selection to determine the best frame for the job regardless of the quantity on-hand status.

Number of Days between Min/Max computation

• The system uses this number entered in computing the average daily use of each SKU.

Retain history information

• Y – Retains a detailed history of frame usage per SKU and job number.
• N – Does not retain the history.

Number of months to retain the history

• Usually, one year (12 months).

Order by Usage or Min/Max computation (U/M)

• U – Enable the Usage Inventory system.
• M – Enables the Min/Max or Perpetual Inventory system.

Number of days” supply for stock computation

• The number in this field is considered the Minimum value of Min/Max

Number of days between normal ordering cycles

• When added to the previous value, this value can be considered the maximum value of Min/Max.

Use which min/max computation procedure (A-D)

• Defaults to A (only option available). 

Average Cost Method of Costing? (Y/N) - This entry affects how the Inventory in stock is valued when a manufacturer changes a frame price.

• Y – Calculates an average price for the frames based on the number of frames and price paid for each.
• N – Calculates Inventory Costing based on the price paid for each frame.

Blind Counts for Physicals? (Y/N)

• Y – Excludes the Quantity on Hand from cycle count printed forms.
• N – Includes the Quantity on Hand on cycle count printed forms.

Maintain Data for Ledger Report? (Y/N)

• Y – Maintains a summary of usage by SKU for the stock ledger report.
• N – Does not keep a summary of usage by SKU for the stock ledger report.

Check Quantity on Hand and Costs Options

• Q – Check Quantity on Hand only. As each frame gets scanned into a tray, this option checks that Inventory shows at least one frame in stock. If the quantity on hand for the scanned frame is zero, it does not allow it to be verified until the quantity on hand is more than zero.
• C – Check Costs only. Verifies that there is a cost per frame associated with the frames in Inventory.
• B – Check Quantity on Hand and Costs.
• N – Check neither Quantity on Hand nor Costs.

Order Entry

Enter the order as usual selecting the frame from Inventory.

• At the Frame name or shape box, type "i" and press enter.

The Frame Description window displays.

• Enter the frame SKU or UPC code.

The system will display the selected frame.

• Supply? Y/N
  
  • "S" to supply the frame.
  • "C" to change the size.
• Continue to enter the order as usual.

Frame Verification

From the Optifacts main menu:

Select Option 7 - Tray Track and press Enter

Select Option 7 - Station Assignment and press Enter.

The Station Assignment screen displays.

• Enter the lab station number for Pick Frame. (Number and description vary by lab. Check with your lab system administrator for the station number to use.)
• Scan or enter the job ID, invoice number, or tray number.
• Scan or enter the frame SKU or FPC.

A confirmation message displays on the screen indicating that the frame got decremented from Inventory.

• Press Escape to exit.

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