Search Optifacts User Documentation
Table of Contents (on this page)
Introduction
This document provides instructions for configuring the WIP Fax/E-mail Report sending times.
Procedure
From the Optifacts main menu:
Select Option 11 – Retail Transfer and press Enter.
Select Option 7 - Editor: Job Status Set-up and press Enter.
The TNT E-mail Options screen is displayed.
Add a New Record
- Press “A” to add a new record.
- Enter all the applicable data by pressing Enter past each field.
Account Code - Enter “0” for all accounts or enter a specific account number.
The number must be right-justified. A correct example would be [ 123], and an incorrect example would be [123 ].
Module Name - Enter the module name to report: (L: Lookup, S: Statement, or B: Both)
VE Web Number - Vision-Ease Web Assignment Number (Call Optifacts to obtain this number)
Show Notes - Enter “Y” to include Notes in Job Status reporting.
Show History - Enter “Y” to include Job History in Job Status reporting.
Show Delays/Breakage (D/B/E/N) - Show History in red: “D” for Delays, “B” for Breakage, “E” for Either, “N” for none.
Show Invoices - Display Invoices in L: Lookup, S: Statements, E: Either, N: none.
Days of Mailout - Number of days to include for mailed or canceled jobs.
Begin Time - Enter 0 if No Sending on this Day. Use 24-hour clock (e.g. 1630 is 4:30PM).
End Time - Enter Time to stop sending. Use 24-hour clock (e.g. 1630 is 4:30PM).
Minutes Between Transfers - Interval between sends in minutes. Enter 0 to only transmit once this day.
- Press Escape to save the data.
- Press “ctrl-c” to exit without saving the data.
Edit an Existing Record
- Press “Q” to Query.
- Enter the relevant details using the fields provided and press Escape.
The specified data displays on the screen.
- Press “U” to update the data.
- Make any necessary changes.
- Press Escape to save the data.
- Press “ctrl-c” to exit without saving.
- Press “E” to exit and return to the Retail Transfer menu.
Examples:
The following set up sends a job status fax report to account 42230 Monday to Friday at 10:30 AM and another at 4:30 pm. The Begin Time indicates the first report's time to be sent. With an interval of 360 minutes before it is sent again at 4:30 pm. The End Time indicates that no report gets generated past 5:00 pm until 10:30 AM the next day.
The following set up sends a job status from lab to lab, which appears in Quick Lookup. The Begin Time indicates the first report's time to be sent at 1:00 AM with an interval of 2 minutes on Sunday through Saturday. The End Time indicates that no report gets generated between 12:00 AM, and 1:00 AM the next day.
The following set up sends a job status to VisionWeb. The Begin Time indicates the first report's time to be sent at 7:00 AM with an interval of 20 minutes on Sunday through Saturday. The end time indicates that no report gets generated after 11:00 pm until 7:00 AM the next day.
Report Example:
To view and download these instructions as a PDF file, click on the following document image.
