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Table of Contents (on this page)

Introduction

This document provides instructions for setting up the Lite-ups, Job Data Definitions and Triggers that will enable 2 invoices to print. This document also includes instructions for setting up the Lite-ups Job Data Definitions and Triggers to prevent pricing from printing on the 2nd invoice.

Procedure

Step 1 - Create the required lite-ups

You will need to create a lite-up for "DUPLICATE INV" and "SUPPRESS PRC 2"

From the Optifacts main menu:

Type 3 - Editor Utilities and press enter.

Type 4 - Pricing Database Editor and press enter.

Type 4 - Lite-up Options and press enter.

  • Type 1 - Add/Edit Lite-up Options and press enter.

The Add/Edit Lite-up Options screen displays.

  • Type an * (asterisk) in the Valid for Glass, Plastic, Both field and press enter.
  • Type the Lite-up number and press enter. (This is the lite-up number that you see on the pricing options screen in order entry.)

The rest of the screen will be displayed.

  • Enter all the data as shown in the following diagrams, pressing enter past each field.
  • Are the entries correct (Y/N)?
    • Type Y to confirm
    • Type N to return to the form.
  • Press escape to save the data.

Duplicate Inv.

Suppress Prc 2

Step 2 - Setup the Job Data Definitions

From the Optifacts main menu:

Type 3 – Editor Utilities and press enter.

Type 6 – Configuration Editor and press enter.

Type 7 – Job Data Definitions and press enter.

The Prompt Configuration for Miscellaneous Job Related Data screen displays.

  • Press Q to Query.
  • Ensure that the tables below exist.

If the tables do not exist.

  • Type A to add a new record.
  • Enter all the information as per the example (s) below.
  • Press Escape to save the data.
  • Type E to exit.

Duplicate Inv.

Suppress Prc 2

Step 3 - Setup the Job Data Triggers

From the Optifacts main menu:

Type 3 – Editor Utilities and press enter.

Type 6 – Configuration Editor and press enter.

Type 8 - Edit Job Data Triggers and press enter.

The Triggers to Cause Prompts for Miscellaneous Job Related Data window displays.

  • Press Q to Query.
  • Ensure that the tables below exist.

If the tables do not exist.

  • Type A to add a new record.
  • Enter all the information as per the example (s) below.
  • Press Escape to save the data.
  • Type E to exit.

The triggers can be setup in a couple of ways:

Option 1

  • Leave the account number blank
  • Set the num and bit for the lite-up in the applicable fields.
  • Set the Lite-up on/off flag to Y, This option allows the Order Entry operator to select the lite-ups when entering a job and would then only apply to only that job.

Duplicate Inv. 

Suppress Prc 2

Option 2

  • If you want to set up for a specific account to always print a duplicate invoice without pricing you can do so by entering the account number in the Account Number field.
  • In this case you do not need the num and bit. Leave those fields blank.
  • Set the Lite-up on/off flag to N. The lite-up is not required when setting  up to always trigger for specific accounts.

Duplicate Inv. 

Suppress Prc 2

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