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Table of Contents (on this page)

Table of Contents
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Introduction

This document provides instructions for setting up the Lite-ups, Job Data Definitions, and Triggers

that will

to enable

2

two invoices to print. This document also includes instructions for setting up the Lite-ups Job Data Definitions and Triggers to prevent pricing from printing on the 2nd invoice.

Procedure

Step 1 - Create the

required lite

Required Lite-ups

You will need to create a lite-up for "DUPLICATE INV" and "SUPPRESS “DUPLICATE INV” and “SUPPRESS PRC 2".”

From the Optifacts main menu:

Type Select Option 3 - Editor Utilities and press enterEnter.

Type Select Option 4 - Pricing Database Editor and press enterEnter.

Type Select Option 4 - Lite-up Options and press enterEnter.

Type

Select Option 1 - Add/Edit Lite-up Options and press

enter

Enter.

The Add/Edit Lite-up Options screen displays.

  • Type Enter an * (asterisk) in the Valid for Glass, Plastic, Both field and press enter.
  • Type Enter the Lite-up number and press enterEnter. (This is the lite-up number that you see on the pricing options screen in order entry.)

The rest of the screen will be is displayed.

  • Enter all the data as shown in the following diagrams, pressing enter past each field.

Are the entries correct (Y/N)?

  • Type Y Press “Y” to confirm
  • Type N Press “N” to return to the form.
  • Press escape Escape to save the data.

Duplicate Inv.Image Removed

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Suppress Prc 2

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Step 2 - Set up the Job Data Definitions

From the Optifacts main menu:

Type Select Option 3 – Editor Utilities and press enterEnter.

Type Select Option 6 – Configuration Editor and press enterEnter.

Type Select Option 7 – Job Data Definitions and press enterEnter.

The Prompt Configuration for Miscellaneous Job-Related Data screen displays.

  • Press Q “Q” to Query.
  • Ensure that the tables below exist.

If the tables do not exist.

  • Type A Press “A” to add a new record.
  • Enter all the information as per the example (s) below.
  • Press Escape to save the data.
  • Type E Press “E” to exit.

Duplicate Inv.Image Removed

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Suppress Prc 2Image Removed

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Step 3 - Set up the Job Data Triggers

From the Optifacts main menu:

Type Select Option 3 – Editor Utilities and press enterEnter.

Type Select Option 6 – Configuration Editor and press enterEnter.

Type Select Option 8 - Edit Job Data Triggers and press enterEnter.

The Triggers to Cause Prompts for Miscellaneous Job-Related Data window displays.

  • Press Q “Q” to Query.
  • Ensure that the tables below exist.

If the tables do not exist.

  • Type A Press “A” to add a new record.
  • Enter all the information as per the example (s) below.
  • Press Escape to save the data.
  • Type E Press “E” to exit.

The triggers You can be set up the triggers in a couple of ways:

Option 1

  • Leave the account number blank
  • Set the num and bit for the lite-up in the applicable appropriate fields.
  • Set the Lite-up on/off flag to Y“Y,This option allows the Order Entry operator to select the lite-ups when entering a job and would then only apply to only that job.

Duplicate Inv. Image Removed

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Suppress Prc 2

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Option 2

  • If you want to set up for a specific account to always print a duplicate invoice without pricing, you can do so by entering enter the customers’ account number in the Account Number field.
  • In this case, you do not need the num and bit. Leave those fields blank.
  • Set the Lite-up on/off flag to N“N.The lite-up is not required when setting  setting up to always trigger for specific accounts.

Duplicate Inv. Image Removed

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Suppress Prc 2

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To view and download these instructions as a PDF file, click on the following document image.

View file
nameDuplicate Invoice & Suppress Pricing on 2nd Invoice Setup.pdf
height250