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Search Optifacts User Documentation
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Table of Contents (on this page)
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Introduction
This document provides instructions for setting up the configuration to calculate the next expected pick-up time for a fixed bin and output it to the XML Invoice (delivery note) when a job is mailed out. This process is used best when there are multiple pick-up times a day or different pick-up times on different days.
Procedure
Programs
:$CWD/progs/ofdemon (update to use tt_ststop table)
$CWD/progs/custed (update to include Track Stages Editor)
$CWD/tt_forms/bin_close.frm (update to include steps)
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A new table bin_close_times has |
been created. |
Custom Configurations
From the Optifacts main menu:
Type Select Option 3 – Editor Utilities and press enterEnter.
Type Select Option 6 –Configuration Editor and press enterEnter.
Type Select Option 6 – Edit Custom Configuration and press enterEnter.
The Custom Configuration Editor displays
Press "Q" to Query to ensure that the table below exists.
If the table does not exist:
TypePress "A" to add a new record.
Enter all the information as shown below.
Press Escape to save the data.
Press "E" to exit.
Account Configuration
Pick-up times are assigned by Zone which is stored in the Fixed Bin # field for a customer account.
From the Optifacts main menu:
Type Select Option 3 – Editor Utilities and press enterEnter.
Type Select Option 1 – Customer Database Editor and press enterEnter.
Type Select Option 4 – Add/Edit Account and press enterEnter.
Fill in the Company code, Branch code, Sales Territory code
, Account number
, and press Enter.
The Account information
displaysis displayed on the screen.
Press
Enter until you reach the Fixed Bin # field.
Select Option the bin number and continue to press
Enter past all fields.
Is the data correct (Y/N)?
TypePress "Y" if correct and save the data
Or,
press "N" to edit.
Press Escape 4 times to exit.
Expected Pick-up Time Configuration
The zone pick-up times for the zone must be entered for each day of the week that there is a pick-up. If there is not no pick-up on a day, do not put in an entry for it.
Sunday = 0
Monday = 1
Tuesday = 2
Wednesday = 3
Thursday = 4
Friday = 5
Saturday = 6
Times are entered using the 24-hour format as HHMMSS. For example, 4 pm would be entered as 160000. The screen shot screenshot example shown below is for a 1:30 pm pick-up on Tuesday (weekday number 2) for Zone/Fixed Bin 1.
From the Optifacts main menu:
Type Select Option 3 – Editor Utilities and press enterEnter.
Type Select Option 1 – Customer Database Editor and press enterEnter.
Type Select Option 18 – Expected Pick-Up Time Editor and press enterEnter.
The Expected Pick-up Times Editor displays.
- Type Press "A" to add a new record.
- Fill in all the information as applicable, pressing enter Enter past each field.
- Press Escape to save the data.
- Type Press "E" to exit.
The example shown below is for a 1:30 pm pick-up on Tuesday (weekday number 2) for Zone/Fixed Bin 125.
Entering a Job
- Enter a job as normal in Order Entry that fits the criteria for an expected pick-up time as entered in the steps above.
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At Mailout, the expected pick-up time will then be output into /delivery_note/courier_info/courier_pickup?time tag: <courier_pickup_time>2010-01-25 08:00</courier_pickup_time> |
Example Process
Zone/Fixed Bin 125 has three daily pick-ups Monday through Friday: 8 am, 10:30 am, and 1:30 pm. Account 12345 is assigned to Zone/Fixed Bin 125.
There will be fifteen entries in the bin_close_times table for Zone/Fixed Bin 1:
| Zone / Fixed Bin | Week Day Number | Expected Pick-up Time |
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| 125 | 1 (Monday) | 80000 (8:00 AM) |
| 125 | 1 | 103000 (10:30 AM) |
| 125 | 1 | 133000 (!;30 PM) |
| 125 | 2 (Tuesday) | 80000 |
| 125 | 2 | 103000 |
| 125 | 2 | 133000 |
| 125 | 3 (Wednesday) | 80000 |
| 125 | 3 | 103000 |
| 125 | 3 | 133000 |
| 125 | 4 (Thursday) | 80000 |
| 125 | 4 | 103000 |
| 125 | 4 | 133000 |
| 125 | 5 (Friday) | 80000 |
| 125 | 5 | 103000 |
| 125 | 5 | 133000 |
If today is Friday and the job for account 12345 is mailed out at 9 am, Friday’s date and 10:30 will be are output into the courier_pickup_time tag because 10:30 is the next expected pick-up time for that zone.
If today is Friday and the job for account 12345 is mailed out at 2 pm, after the last pick-up of the day for that zone on Friday, Optifacts will look to see what the next pick-up time for that zone would be which is next Monday at 8 am as there are no pick-ups for this zone on Saturday or Sunday. Monday’s date and 08:00 will then be are output into the courier_pickup_time tab.
To view and download these instructions as a PDF file, click on the following document image.
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