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Search Optifacts User Documentation


Table of Contents (on this page)

Introduction

This document provides instructions for deleting transactions in Accounts Receivable.

Procedure

From the Optifacts main menu:

Select Option 1 – Accounts Receivable and press Enter.

Select Option 1 - Daily Routines and press Enter.

Select Option 1 – Add a Transaction and press Enter.

The Customer Database Modification form is displayed on the screen.

  • Enter the Date Out for the Transaction and press Enter. 

  • Enter the Account Number and press Enter.

  • At the Invoice Amount Box, enter a question mark (?), and you will see a help screen that gives you suffixes and prefixes. 

  • To enter a discountable Debit of $10, enter the 10
  • To enter a Discount of $10, enter 10D
  • To enter a Non Discountable Debit of $10, enter 10D
  • To enter a Payment of $50, enter 50P
  • To enter a Credit of $10, enter -10  (This applies a credit to current balances only)
  • To apply a Credit of $10 on Past Due Balances, enter -10C
  • To enter a Negative Discount of $10, enter -10P (Use this to correct a bad discount)
  • To enter a Negative Payment of $50, enter -50P (Use this to correct a bad payment)
  • To enter a Non Discount Credit of $10, enter -10N (Use this to correct a bad Non Discount entry)
  • After entering all the data, confirm that the entry is correct and press Enter.

Examples: If you are making multiple entries, the previous entries get displayed at the bottom of the screen.

  • Press the Escape key or Ctrl-R to exit the form.

To view and download these instructions as a PDF file, click on the following document image.

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