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Introduction
This document provides instructions for adding, editing or deleting progressive columns within the Price List Editor.
Procedure
Progressive Columns Report
Because of the great number of progressive lenses, it is recommended that you print a progressive column report so you may compare the progressive type codes and columns on the list, against those needing to be edited or altered. The Progressive Columns report is available from Optifacts menu 5-4-7. It will print a list of all the current columns. Once you know where you are going to place the new entry, you can proceed to add your new columns.
Add/Edit Progressive Columns
When a manufacturer market a new progressive lens, a new pricing column for that lens can be created. An individual progressive lens type or many progressive lens types can be priced from the same column or from different columns.
All progressive columns appear in the Progressive Type of price list. These progressive columns will override any prices in the progressive column of a Normal Type of price list if the Progressive Type list is assigned as an override list. The progressive columns will add on to any prices in the progressive columns of a Normal Type of price list if the Progressive Type list is assigned as an add-on list. If a Progressive Type list is assigned as a base list then the prices in the progressive columns will be prices as charged.
From the Optifacts main menu:
Type 3 – Editor Utilities and press enter.
Type 4 - Pricing Database Editor and press enter..
Type 7 – Progressive Columns and press enter.
Type 1 - Add/Edit Progressive Columns and press enter.
The Add/Edit Progressive Columns screen displays.
- Type the description to print on line 1 and press enter.
- Type the description to print on line 2 and press enter.
Up to six characters may be entered for each line to help describe the progressive lens to price from the column. The descriptive text from these fields will print along the top of the price list editor when editing a progressive type price list.
If you are adding a new entry you will see the following message:
If you are editing an existing entry you will see the following message:
After entering the description lines, the database will be searched for an exact match. Note: To view all entries, enter asterisks (*) for both description prompts. If one or more matches are found, a prompt will display to edit the currently displayed entry. Responding No will skip to the next entry. Responding Yes to edit the current entry will place the cursor at the prompt for description on line 1, allowing you to edit the entry or press return to accept the entry as is. Adding a new entry will work in the same manner.
After editing, adding or accepting the description lines, you will be prompted for the column number to display this progressive under. The column number is the relative location, or order to print this progressive lens in the progressive price list. If a column number is entered that is already being used by another lens, the program will display a notification. The base distribution of Optifacts as lenses loaded every fifth row, (i.e. 5, 10, 15, 20, etc.). This allows insertion of new lenses between existing rows.
After entering the column number the entry is to be displayed from a prompt will display to verify the correctness of the current entry. Responding No will place your cursor back at the description line 1 prompt, and responding Yes will accept the entry and go on to edit the lens type code entry for the description.
You will be prompted to enter a Commercial Brand Name and a Type Code. If there is no CBT name for the type code you are adding, leave this field blank. More than one lens type may be placed in the same column. If editing and entries exist, you will be notified and given the opportunity to add new entries or edit the current entry. The type codes entered are the same lens type codes as entered through Order Entry and the type code must exist before it can be added to a progressive column. An asterisk (*) placed in this type field will price all progressives from this column. The progressive column of a normal type price list is setup in this manner.
Are the Entries Correct (Y/N)?
- Type Y if correct.
- Type N to make changes.
Pressing Escape at any time during an add or edit will abort the current process and start over from the prompt, pressing escape at the first prompt will return to the Pricing Editor Main Menu.
A lens type is not allowed to be priced from more than one column. Optifacts will display a warning with an error message if this is tried.
Delete Progressive Columns
From the Optifacts main menu:
Type 3 – Editor Utilities and press enter.
Type 4 - Pricing Database Editor and press enter..
Type 7 – Progressive Columns and press enter.
Type 2 - Delete Progressive Columns and press enter.
The Delete Progressive Columns screen displays.
Enter the lens description of the first line and the second line for the progressive column to be deleted. Enter an asterisk (*) to match all entries. If an exact match is found, it is displayed along with the column number to display from. A prompt will display to delete the current entry. If more than one match is found and you respond No to delete the entry, Optifacts will skip to the next match, display it and again prompt for deletion.
You will be prompted to confirm that this is the one to be deleted (Y/N)?
- Type Y to delete.
- Type N to abort the action.
If you respond Y then you will see the type code portion of the column entry.
You will be prompted to confirm that this is the one to be deleted (Y/N)?
- Type Y to delete.
- Type N to abort the action.
Pressing Escape at any time during a deletion will abort the current process and start over from the prompt, pressing escape at the first prompt will return to the Pricing Editor Main Menu.
Once the type code has been deleted, you will be prompted to delete the column.
Note: If there are more than one type code assigned to the column, you must delete all of the type codes before the system will allow deletion of the column.
- Type Y to delete.
- Type N to abort the action.
Pressing Escape at any time during a deletion will abort the current process and start over from the prompt, pressing escape at the first prompt will return to the Pricing Editor Main Menu.
