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Table of Contents (on this page)
Introduction
This document provides instructions for setting up XML Statements.
Procedure
Statement Configuration
From the Optifacts main menu:
Select Option 3 - Editor Utilities and press Enter.
Select Option 1 - Customer Database and press Enter.
Select Option 13 - Configure Stmt/Faktura and press Enter.
- Enter all applicable information pressing enter past each field.
- Press Escape to save the data.
- Type E to exit the screen.
There are 3 screens for the XML Statement.
Field Definitions
Account Number - Customer Account Number
Statement Format Name - Name of the file that holds the format commands (don’t include suffix .fo or .xsl)
Delivery Note Format Name - Name of the file that holds the format commands (don’t include suffix .fo or .xsl)
Stock Invoice Format Name - Name of the file that holds the format commands (don’t include suffix .fo or .xsl)
Weekly/Bi-Weekly/Monthly - (1-4): Daily, W: Weekly, B: Bi-Weekly, M: Monthly (dflt.), 0: Anytime
Accounting Code - Leave Empty
General Ledger Group - GL Group assignment. This entry should match a group in the GL Account Editor.
Value Added Tax # - VAT tax ID used in Europe
Per Day Shipping/Handling - Per day Postage, shipping, or handling charges for each day that jobs were shipped.
VAT Regime - Leave Empty - in Europe, they may use for sales indicator as an inside country, outside country, or EU
Payment Form - Payment Form for Reference
Billing PO - Billing PO Number for Statement
Payment Term Days - Payment Term in days (30, 60, 90, or 120)
Note Pricing Display - Delivery Note: S: Suppress Price, L: List Price, N: Net Price
Currency Code - Currency Code for the Customer. Must exist in Currency Editor.
ASN File Flag - Create ASN files for bulk orders? “E” External Customer, “I” Internal, “N” No.
Delivery Note Language - Language to print on the Delivery Note for this Customer.
Main Price List Name - Price List name for Commercial Agreement for Customer’s primary price list.
Discount from Main List - Discount Percentage off of Main List to be applied on the delivery note.
Sales Group - Sales Group for Reference
ID - Sales ID Number for reference.
Buying Group - Enter the Buying Group for reference.
ID - Buying ID Number for reference.
Chain Group – Enter the Chain Group for reference.
ID - Chain ID Number for reference.
Business Type - Business Type for reference.
ID -Business ID Number for reference.
Bank Name – Enter the Bank Name for reference on the billing statement.
Bank Account - Bank Account Number for reference on the billing statement.
Inactive Customer – Enter“I” for Inactive or “A” for active.
Inactive Since – The date the Customer put on Inactive Status (for reference only).
E-Mail Address - Customer’s E-Mail address.
E-Mail Address 2 - Customer’s E-Mail address.
E-Mail Address 3 - Customer’s E-Mail address.
E-Mail Address 4 - Customer’s E-Mail address.
E-Mail Address 5 -Customer’s E-Mail address.
Fax Number - Customer’s Fax Number.
Warehouse ID - Numeric Warehouse ID
Credit Code - Code for the credit reason
Bonus - Calculate Bonuses M: Monthly, Q: Quarterly, Y: Yearly
District - District for reference
Route - Route for the seller to use
Public Price List Catalogs - Number of Public Price List Catalogs
Private Price List Catalogs -Number of Private Price List Catalogs
Register ID - Account’s business register ID
Automated Confirmation Format ID - Format ID for file output for confirmations
Faktura Sequence Group - Group for Faktura sequence, prefix, and printing
Instrument Main Pricing List - Price List name for the primary price list for instruments.
Instrument Secondary Pricing List – The Secondary price list for instruments to add to the primary list.
Second Value Added Tax # - Second VAT tax ID used in Europe
Secondary Pricing List (long prompt) - Price List name for Customer’s secondary price list to add to the primary list. Use format xxxxx,xxxxx,xxxxx (price list name precisely as entered in the price list editor, with a comma between names and no spaces before or after the comma.
To view and download these instructions as a PDF file, click on the following document image.
