Introduction

This document provides instructions for creating a purchase order and sending it through to Opticom.

Procedure

From the Optifacts main menu:

Type 9 - Inventory and press enter.

Type 4 - EOE Procedures and press enter.

Type 8 – Automatic EOE and press enter.

The Automatic EOE screen displays.

Type P (Purchase Advice) to create only orders for stock replenishment, S (Short Advice) to create orders for specific jobs, or B (Both) to create both types of orders and press enter.
Type N to not print and press enter.

The Current Order File (s) displays.

You are prompted if you want to send the order immediately, don’t send at all or hold the order, print the order out for manual voice or fax ordering, or queue the order for sending at a later time you specify. When queuing an order, you choose a time in 24-hour format using four digits. A send time of 8:15 pm would be entered as 2015. A send time of 12:00 noon will be entered 1200. The example above is queued for a send time of 5:00 am. Since most lens vendors use electronic methods for placing lens orders, you will most likely never queue an order for sending at a later time.

Most orders should be sent immediately. All orders specified to send immediately will be sent and the order will be marked as in transit. Orders sent electronically will receive a reference number from the vendor when the order is sent successfully. This reference number will also appear on your order when you receive it from your lens vendor.

Any time an order is sent you should print a copy of the sent order so you will have a hard copy of the data sent, which vendor it was sent to, a purchase order number, and a confirmation number.

Type one of the following options and press enter:
- Y - Send the file
- N - Don’t send the file
- M – Manual send
- Q – Queue
- V - Vweb (VisionWeb)
- Press Escape to exit (Send later)

Enter the PO number (if applicable and not already filled in) and press enter
Enter the Ship Via (if applicable and not already filled in) and press enter.
Type Y Rush or N Don’t Rush (if applicable and not already filled in) and press enter.

A message will display on screen indicating that the orders are being sent and then the EOE Menu will display.

View Sent or Send Orders not previously sent.

Type 5 Send the order files and press enter.

The current order file displays.

The order(s) that were previous sent, display as “sent”
Repeat the process as described above to send more orders.

Note: If there are not any orders left to send, choosing menu option 5 will not display anything.

EOE Check Menu

Check send status, print sent files or usage.

Type 6 and press enter.

The EOE Check Menu displays.

Type 1 and press enter to look at received files on screen.
Enter the Mfr code and press enter.

Type 2 and press enter to print received files.
Enter the Mfr code and press enter

Type 3 and press enter to print last successfully sent orders.
Type Y next to each Mfr that you want to print.
Type N to not print.

Type 4 and press enter to print lenses yet to be received. (in transit)

Type 5 to exit the EOE Menu

If you are ordering through Opticom, the vendors may be compiled into one order.

Once the order has been successfully transmitted, you will receive an email confirmation.

Opticom Confirmation Email

This is an example of the type of confirmation email you will receive from Opticom.

Your FTP Order has been Received by Opticom

Your order confirmation number is '53132' for the following Orders:

Customer # Date of Order Purchase Order # Total Pieces

333 12/06/07 374 3
333 12/06/07 375 6
333 12/06/07 376 1
333 12/06/07 377 7
333 12/06/07 379 6

DO NOT REPLY TO THIS EMAIL
All replies are automatically deleted.
For questions regarding this email, please call us at: 800-678-4266

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Purchase Order through Opticom