Search Optifacts User Documentation
In this Section
Introduction
This document provides instructions for assigning bin locations to lenses.
Use the bin location editor to enter the bin location for your stocked lenses. You can find the Bin Location Entry screen in the Editor Menu off the Lens Inventory Main Menu.
Bin locations, if present, print on the work ticket to show the stock clerk where the lens is in the Inventory room. The bin locations get sent along with lens orders, and the packing lists get sent back from lens vendors showing those bin locations. Having the bin locations at hand makes the task of putting lens inventory on your shelf quite a bit simpler.
You may enter bin locations for lens products based on any of the lens characteristics. Characteristics can include manufacturer, diameter range, base curve range, add power range, lens style, seg size, lens type, lens color, or even a previous bin location.
Any lenses that match your search display on the screen show you the current values for bin location and the new value you set for the bin location. If your search has more matches than can appear on the screen simultaneously, the screen clears, and the next matches appear after you accept the changes to the screen. If you answer No to any display, all previous screens won’t be changed, and your cursor returns to the search form.
Procedure
From the Optifacts main menu:
Select Option 9 - Inventory and press Enter.
Select Option 1 – Editor Utilities and press Enter.
Select Option 13 – Bin Location Entry and press Enter.
Update Bins by ‘S’: SKU or ‘G’: Group:
- Press ‘S’ to assign bin location by SKU, or press ‘G’ to assign bin locations for a group of lenses.
Assigning Bin Location By SKU
- Enter the option to set the stock status.
- ‘S’ Stocked - Identifies this bin as stocked inventory.
- 'N’ Non-Stocked - Identifies this bin as a non-stocked inventory.
- ‘D’ Don’t Change - Identifies that the bin status is not changing.
The active cursor moves to the SKU# field.
- Enter or scan the SKU number
The field populates with the number, and the cursor moves to the next field - the lens information displays in the lower section of the form.
If there is currently a bin assigned to the item, it shows in the Old Bin Loc field.
- Enter the new Bin Location Number.
- Save the new location (Y/N)?
- Press ‘Y’ to save the data.
- Press ‘N’ to return to the form. The changes won’t save.
- Press Escape to exit.
Assigning Bin Location By Group
- Enter the option to set the stock status.
- ‘S’ Stocked - Identifies this bin as stocked inventory.
- ‘N’ Non-Stocked - Identifies this bin as a non-stocked inventory.
- ‘D’ Don’t Change - Identifies that the bin status is not changing.
The active cursor moves to the Old Bin Loc field, represented by (*) an asterisk.
Change Bin Location for all Items in a Specific Bin
To change the bin location for all items in a specific bin to a new bin, perform the following:
There could be multiple types of lenses in a specific bin location. This process changes them all, no matter the design or type.
- Enter the old bin location.
- Enter the new bin location.
The items in the old bin location display in the lower half of the screen.
- Save the new location (Y/N)?
- Press ‘Y’ to save the data.
- Press ‘N’ to return to the form. The changes won’t save.
- Press ‘M’ to move to the New Location field and manually enter a location for each item.
Change Bin Location for a Specific Group of Items in a Specific Bin
To change a bin location by entering specific lens data, perform the following:
- Enter the old bin location or leave the ‘*’ as the default.
- Enter the manufacturer code.
- Enter all the applicable data pressing enter after each field.
- Mfr: Enter the desired manufacturer code.
- Style: Enter the desired style code.
- Seg Size: Enter the desired seg size code.
- Mtl: Enter the desired material code.
- Color: Enter the desired color code.
- Type: Enter the desired type code.
- Diam: Enter the desired diameter code.
- X-Thick: Enter 0 if the lens is not extra thick, or enter 1 if it is extra thick.
- CT: Enter the lowest center thickness range.
- To: Enter the highest center thickness for the range.
- Base from: Enter the lowest base of the range. Note: If the product is a finished lens, then enter the sphere power from the lowest power to the highest power.
- To: Enter the highest base of the range.
- From: Enter the lowest cylinder of the range.
- To: Enter the highest cylinder value of the range.
- Add-U from: If the product range includes a product with an upper end, enter the lowest range.
- To: If the product range includes a product with an upper end, enter the highest range.
- Add-L from: Enter the minimum lower add. Note: Single Vision has no Add power. For Single Vision, Press Enter twice to move to the Side: field.
- To: Enter the maximum lower add.
- Side:
- Enter L - left lens only, or
- Enter R - right lens only, or
- Enter B - single vision product only, or
- Leave as * - all products.
- Enter the new bin location (alpha or numeric characters, up to 6 digits).
- Save the new location (Y/N)?
- Press ‘Y’ to save the data.
- Press ‘N’ to return to the form. The changes won’t save.
- Press ‘M’ to move to the New Location field and manually enter a location for each item.
Continue to press ‘Y’ until you have viewed the entire inventory listing.
- Press Escape, to exit the screen.
Click here to view Section 7 Stock / Non-Stock Entry.
To view and download these instructions as a PDF file, click on the following document image.
