Introduction
This document provides instructions for loading and /or updating the lens cost file.
Lens costs will allow you to print inventory valuation reports, produce accurate invoice matching reports for EOE, and breakage from inventory reports showing the cost of lenses broken. Access this option feature from the Editor Utilities “Editor Utilities” menu option of the Inventory Main Menu.
Procedure
Some lens vendors are able to can provide you with your lens costs in an excel, .csv, or .txt file. Optifacts staff can help you load these costs quickly and easily. Contact your respective lens representative to see if lens costs are available for you.
Adding lens costs to the system is similar to marking lenses as Stocked/Non-Stocked and marking Bin locationsLocations. You may search for lens products based on any of the lenses the lens characteristics, including manufacturer, diameter range, base curve range, add power range, lens style, seg size, lens type, thickness range, and lens color. Any lenses with SKUs that match your search will display on the screen, showing you the current values for being stocked and the new value you will be setting set in the stocked field to. When prompted for a lens cost, key in the pair price and the Optifacts program will automatically split splits this and assign assigns the price per SKU. If your search has more matches than can appear on the screen at one time, the screen will clear screen clears, and the next matches will appear after you have accepted the changes to the screen. If you answer No “No” to any display, all previous screens will NOT be changed and your cursor will be placed back at WON’T change, and your cursor returns to the search form.
Manually Adding Lens Costs
From the Optifacts main menu:
Type - Select Option 9 - Inventory and press
enterType - Select Option 1 – Editor Utilities and press
enter Type - Select Option 4 – Lens Cost Changes and press
enterThe Cost Change Editor displays.
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- Enter all lens details, pressing enter Enter after each field to display the specified product. Be as specific as possible. You will not won’t be able to proceed if the information entered is not entered correctlycorrect.
With style Style SVST, you must enter type NA or style FFSVST, you must enter the applicable |
type code must be entered Type Code in the lens type field, or it |
will not 
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The following example shows an entry for a range of lenses. |
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Are these okay (Y/N)?
- Y Enter “Y” – Yes to apply the cost.
- N Enter “N” – No to return to the screen.
Notes:
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- If you want to price bases 0-4 differently than bases 5-8, then you have to
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put in - separately by being base specific on this screen.
- It is helpful to search for the lenses
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in - using menu options 9-1-3 Lens SKU Assignment
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first, - before you begin so that you know the lens availability and specifications before going into the lens cost change screen.
- The cost that you enter here is per pair. The system
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will cut - cuts the price in half when applying the price per lens.
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- Press Escape to exit the screen and return to the Optifacts Lens Inventory Editor Utilities Menu.
Click here to view Section 15 Receiving Lens Orders.
To view and download these instructions as a PDF file, click on the following document image.
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| name | Inventory Startup - Section 14 Lens Cost.pdf |
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| height | 250 |
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