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Search Optifacts User Documentation
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Table of Contents (on this page)
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Introduction
This document provides instructions for assigning a cost to a lens in inventory.
Lens costs
willallow you to print inventory valuation reports, produce accurate invoice matching reports for EOE, and breakage from inventory reports showing the cost of lenses broken. Access this option from the Editor Utilities menu option of the Inventory Main Menu.
Some lens vendors
are able tocan provide you with your lens costs on disk or ideally in an excel file.
Optifacts staffOptifacts Support staff can help you load these costs quickly and easily. Contact your respective lens representative to see if lens costs are available for you.
Procedure
Adding lens costs to the system is similar to marking lenses as Stocked/Non-Stocked and marking Bin locations. You may search for lens products based on
any of the lensesany lens characteristics, including manufacturer, diameter range, base curve range, add
power range, lens style, seg size, lens type, thickness range, and lens color. Any lenses with SKUs that match your search
will displaydisplays on the screen
, showingshow you the current values for being stocked and the new value you
will be settingset in the stocked field
to.
When prompted for a lens cost, key in the pair price and the Optifacts program
willautomatically
splitsplits this and
assignassigns the price per SKU. If your search has more matches than can appear on the screen
at one timesimultaneously, the
screen will clearscreen clears, and the next matches
willappear after you have accepted the changes to the screen. If you answer
No“No” to any display, all previous screens
will NOT be changed and your cursor will be placed back atwon’t change, and your cursor returns to the search form.
From the Optifacts main menu:
Type Select Option 9 - Inventory and press enterEnter.
Type Select Option 1 – Editor Utilities and press enterEnter.
TypeSelect Option 4 – Lens Cost Changes and press
enterEnter.
The Cost Change Editor displays.
- Enter all lens details, pressing enter Enter after each field to display the specified product. Be as specific as possible. You will not be able to proceed if the information is not entered correctly.
- If you enter the information incorrectly, the system won’t let you proceed.
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With style SVST, NA, or the |
appropriate type code must |
put into the lens type field, or it |
won’t proceed. |
The following example shows an entry for a range of lenses.
Are these okay (Y/N)?
- Y – Enter “Y” Yes to apply the cost.
- N – Enter “N” No to return to the screen.
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If you want to price bases 0-4 differently than bases 5-8, then you have to |
enter those costs |
separately by being base specific on this screen. It is helpful to search for the lenses in the menu 9-1-3 Lens SKU Assignment first |
to know the lens availability and specifications before going into the lens cost change screen. The cost that you enter here is per pair. The system |
cuts the price in half when applying the price per lens. |
- Press Escape to exit the screen and return to the Optifacts Lens Inventory Editor Utilities Menu.
To view and download these instructions as a PDF file, click on the following document image.
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