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Search Optifacts User Documentation
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Table of Contents (on this page)
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Introduction
This document provides instructions for correcting statements when there is a need to add, delete, or change a transaction after you have done the prepare month-end has been set and the update has NOT been completed.
Procedure
:Change the prepare month-end date BEFORE the date of the item you wish to add, delete, or change.
- Record the current entries, so they get changed back to exactly precisely what they were at the beginning.
From the Optifacts main menu:
Type Select Option 1 – Accounts Receivable and press enterEnter.
Type Select Option 2 – Monthly Routines and press enterEnter.
Type Select Option 10 – Prepare Month End and press enterEnter.
- As you go into accounts receivable to make the change, the system asks for a date. It defaults to the current date, change that date to the date you want the transaction to have. You are asked for a date again when you are actually entering the transaction. Be sure to change that date as well.
- Complete the transaction.
- Change the prepare month back to the original entries.
- Run Statements again for the affected accounts. You must answer ‘N’ “N” to “Is this the first statement run of the month/?” if you are not running statements for all accounts.
As an example, after statements for July and before the update was done, you Example:You notice that payments had not been entered on July 15th for a couple of accounts on the 15th of July. after the statement runs for July, but before you did the update.
The prepare month-end would look as follows:
to be continued..........
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When you add a transaction, change the date to a date after the new prepare month-end and before the “real” month-end.
- Enter the date out for the transactions: [07/15/2019]
The next date needs to be changed as well:
- After you have made the corrections, change the prepare month-end back to the original dates and continue with the new statement run, reports, backup, and update.
To view and download these instructions as a PDF file, click on the following document image.
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