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Search Optifacts User Documentation
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Table of Contents (on this page)
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Introduction
This document provides instructions on how to create, edit, print and receive creating, editing, printing, and receiving a frame purchase order.
Procedure
Create Purchase Order
The following procedure covers the steps to generate a Frame Purchase Order.
From the Optifacts main menu:
Type Select Option 12 - Frame-Parts Inventory and press enterEnter.
Type Select Option 4 - Frames Ordering and press enterEnter.
Type Select Option 1 - Purchase Advise Advice Report and press enterEnter.
The Purchasing Advise Advice Report screen displays.
The system will first check checks if there is a frame order in process. If a frame order exists, a new Purchase Advise Advice Report for Frames will not won't be allowed to run until the existing order is printed prints and clearedclears.
- Type
Enter "P" to print the report or
type"S" to view it on the screen
and press enter.
- Type
Enter "M" to print in order of Mfr or "O" to print in order sequence
and press enter.
If "M" to print in order of Mfr is selected, the prompts in the following prompt wills diagram display.
- Type
Enter "D" to order by Frame Description or "T
to order" by Tray Number
and press enter.
- Type
Enter "S" to order Shorts or "U" to Order by Usage
and press enter.
If "O" to print in order sequence is selected, the following prompt will displaydiagram displays the prompts.
- Type
Enter "S" to order Shorts or "U" to Order by Usage
and press enter.
Create a frame order file for editing/printing? (Y/N)
- Type
Press "Y" and press
enterEnter.
The report will print prints or display displays on the screen depending on the selected option.
Once printed, The Optifacts Frame Order Menu displays.
Edit Frame Order
TypeThis procedure allows you to edit frame orders.
Select Option 2 – Edit Frames Order and press enterEnter.
The frame order displays indicating and indicates the quantity on order for each SKU.
Press the + (plus sign) to increase the quantity.
The New Quantity will increase increases by 1 each time the + sign is pressed.
Press the – (minus sign) to decrease the quantity.
The New Quantity
will decreasedecreases by 1 each time the - is pressed.
Press "F" to find
aan SKU within the order.
- Type
Enter the SKU number
and press enter.
The system
will locatelocates the SKU if it exists and
will be indicatedindicates it by the < > arrows on the screen.
If you do not know the SKU number, press I to display more search fields.
- This
The list allows you to search by SKU, UPC, Frame Mfr, Division, Line, Color, Frame A, Frame DBL, Temple Sz, or Frame Description.
You
manymay use as many
of theor as few fields as you want to perform the search.
If you leave a search field blank, the system will open opens a listing where you may to select the item you are looking for. .
| Info |
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For example: at the Line field, press |
Enter to display a list of all the frames within the previous search criteria you |
Entered. In the example below, we pressed |
Enter past the SKU, UPC, Frame Mfr, and Division fields, then |
press Enter on the Line field. The following line listing is displayed: |
Continue to make selections from the listings as you move through the
nextfields. The results displayed
will beare based
uponon the previous selections. In the following example, we chose Admiral-H. The available colors for that frame
are showndisplay in the Color listing.
Once you
have made allcomplete the selections, the frame
will displaydisplays as a line item in the Frame Order Editor section
of the screen.
Press the + (plus sign) to increase the quantity.
The frame will be gets added to the order.
Press
“"?
”" to view other short keys that you can
be useduse within the Frame Order Editor.
- When
Once all the changes
have been madeare complete, press Escape.
Do you want to save these quantity changes (y/n)?
- Type
Press "Y" to save the changes.
- Type
Press "N" to discard.
Once complete, the Optifacts Frame Order Menu displays.
Print Frame Order
TypeSelect Option 3 – Print Frame Order and press
enterEnter.
- Type
Enter "P" to print the report or "S" to view it on screen
and press enter.
- Type
Enter "M" to print in order of Mfr or "O" to print in order sequence
and press enter.
- Type
Enter "D" to print by frame description or "T
to print" in order of tray number
and press enter.
Clear the order file? (Y/N)
- Type
Press "Y" to clear the file after printing.
- Type
Press "N" if you do not want to clear the file.
Once complete, the Optifacts Frame Order Menu will displaydisplays.
Receive Frame Order
TypeThis procedure describes how to receive frame orders.
Select Option 4 – Receive Frame Order and press
enterEnter.
The Frame PO List displays.
The
selected PO is indicated by the< > arrows indicate the selected PO on the left and right
sidesides of the screen.
Use the up and down arrow keys to select a different row.
| ORDER DATE PO NUMBER QTY ORDERED QTY RECEIVED |
|< 09/29/2011 0027 3 0 > |
| 10/14/2011 0029 4 0 |
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+------------------------------------------------------------------------------+
Press 's' to select Frame PO.
Press S
Press "S" to select a Frame PO.
The Frame PO Information displays.+----------------------------FRAME PO INFORMATION-----------------------------+
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|PO NUMBER : 0029 QTY ORDERED : 4 |
|ORDER DATE : 10/14/2011 QTY RECEIVED : 0 |
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+-----------------------------------------------------------------------------+
+------------RECEIVED------------+
|Enter the qty : 10 |
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| frame sku : |
+--------------------------------+
+---------------SKUS RECEIVED---------------+
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+-------------------------------------------+
Press ESC to move back to qty. Press ESC to exit.
- Type the quantity to be received.
- Type the Frame SKU and press enter.
+----------------------------FRAME PO INFORMATION-----------------------------+
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|PO NUMBER : 0029 QTY ORDERED : 4 |
|ORDER DATE : 10/14/2011 QTY RECEIVED : 0 |
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+-----------------------------------------------------------------------------+
+------------RECEIVED------------+
|Enter the qty : 1 |
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| frame sku : 405535000912 |
+--------------------------------+
+---------------SKUS RECEIVED---------------+
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+-------------------------------------------+
Press ESC to move back to qty. Press ESC to exit.
- The SKU and quantity received is moved to the SKUS Received box on the right.
+----------------------------FRAME PO INFORMATION-----------------------------+
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|PO NUMBER : 0029 QTY ORDERED : 4 |
|ORDER DATE : 10/14/2011 QTY RECEIVED : 1 |
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+-----------------------------------------------------------------------------+
+------------RECEIVED------------+
|Enter the qty : 1 |
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| frame sku : |
+--------------------------------+
+---------------SKUS RECEIVED---------------+
| 405535000912 1 |
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+-------------------------------------------+
Press ESC to move back to qty. Press ESC to exit.
- When all SKU’s are entered, press Escape to return to the Optifacts Frame Order Menu.
Frame Received Report
Type 5 – Frame Received Report and press enter
Enter the quantity to be received, or leave the default quantity, which is equal to the quantity ordered.
Enter or scan the frame UPC.
The UPC and quantity received are moved to the UPC Received section of the screen.
Press Escape to return to the “Enter the qty” field and continue to receive the rest of the purchase order.
Press Escape twice to exit once you've completed entering all UPCs.
Error Messages
As shown in the following two diagrams, you may see some error messages if the UPC is not valid or the UPC Entered is not on the selected purchase order.
Frame Received Report
Select Option 5 – Frame Received Report and press Enter.
The Frame PO List displays.
- The < > arrows indicate the selected PO
- on the left and right
- sides of the screen.
- Use the up and down arrow keys to select a different row.
+-----------------------------FRAME PO LIST -----------------------------+
| ORDER DATE PO NUMBER QTY ORDERED QTY RECEIVED |
| 09/29/2011 0027 3 0 |
|< 10/14/2011 0029 4 1 > |
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+------------------------------------------------------------------------------+
Press 's' to select Frame PO.
Press "S" to select a Frame PO.
The Frame Received Report displays.
+--------------------------Frame Received Report ---------------------------+
| Description UPC Ordered Received Canceled |
|< SFS11 - BRUSHED BRONZE - 42.63788678982995 001 001 < 000 > |
| TN 4055U - DARK WINE RED / GOLD - 49.00 003 000 000 |
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|+--------------------------------Frame Detail--------------------------------+|
|| MFR: ALTAIR EYEWEAR DIV: SIGHT FOR STUDENTS COLLEC ||
|| A: 42.6 DBL: 18.4 TEMPLE: 125.0 COLOR: BRUSHED BRONZE ||
|| Cost: 0.00 ITEM: ||
|+----------------------------------------------------------------------------+|
+------------------------------------------------------------------------------+
Press ESC to exit. Press '?' for help.
- To adjust the quantity received, press "R."
- Type Enter the new quantity and press enter.
+--------------------------Frame Received Report ---------------------------+
| Description UPC Ordered Received Canceled |
|< SFS11 - BRUSHED BRONZE - 42.63788678982995 001 < 001 > 000 |
| TN 4055U - DARK WINE RED / GOLD - 49.00 003 000 000 |
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| +--------RECEIVED QTY---------+ |
| | Old Qty 1 New Qty 2 | |
| +-----------------------------+ |
|+--------------------------------Frame Detail--------------------------------+|
|| MFR: ALTAIR EYEWEAR DIV: SIGHT FOR STUDENTS COLLEC ||
|| A: 42.6 DBL: 18.4 TEMPLE: 125.0 COLOR: BRUSHED BRONZE ||
|| Cost: 0.00 ITEM: ||
|+----------------------------------------------------------------------------+|
+------------------------------------------------------------------------------+
Press ESC to exit. Press '?' for help.
- The quantity received is adjusted.
| ORDER DATE PO NUMBER QTY ORDERED QTY RECEIVED |
| 09/29/2011 0027 3 0 |
|< 10/14/2011 0029 4 2 > |
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+------------------------------------------------------------------------------+
Press 's' to select Frame PO.
- To Cancel the remaining quantity:
- Type S to select the frame PO and display the Frame Received Report.
| Description UPC Ordered Received Canceled |
| SFS11 - BRUSHED BRONZE - 42.63788678982995 001 002 000 |
|< TN 4055U - DARK WINE RED / GOLD - 49.00 003 000 < 000 > |
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|+--------------------------------Frame Detail--------------------------------+|
|| MFR: ALTAIR EYEWEAR DIV: SIGHT FOR STUDENTS COLLEC ||
|| A: 42.6 DBL: 18.4 TEMPLE: 125.0 COLOR: BRUSHED BRONZE ||
|| Cost: 0.00 ITEM: ||
|+----------------------------------------------------------------------------+|
- Use the up and down arrow keys to navigate to the applicable row.
- To cancel an ordered quantity that has a received quantity, type the number of items to be cancelled in the Cancelled field of the applicable row.
+--------------------------Frame Received Report ---------------------------+
| Description UPC Ordered Received Canceled |
|< SFS11 - BRUSHED BRONZE - 42.63788678982995 001 002 < 001 > |
| TN 4055U - DARK WINE RED / GOLD - 49.00 003 000 000 |
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|+--------------------------------Frame Detail--------------------------------+|
|| MFR: ALTAIR EYEWEAR DIV: SIGHT FOR STUDENTS COLLEC ||
|| A: 42.6 DBL: 18.4 TEMPLE: 125.0 COLOR: BRUSHED BRONZE ||
|| Cost: 0.00 ITEM: ||
|+----------------------------------------------------------------------------+|
+------------------------------------------------------------------------------+
Press ESC to exit. Press '?' for help.
- Type C to cancel the remaining order quantity and the system will automatically fill in the total quantity on order.
| Description UPC Ordered Received Canceled |
| SFS11 - BRUSHED BRONZE - 42.63788678982995 001 002 001 |
|< TN 4055U - DARK WINE RED / GOLD - 49.00 003 000 < 003 > |
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|+--------------------------------Frame Detail--------------------------------+|
|| MFR: AOYAMA USA DIV: OCCHIALI FICHE COLLECTION ||
|| A: 49.0 DBL: 18.0 TEMPLE: 136.0 COLOR: DARK WINE RED / GOLD ||
|| Cost: 0.00 ITEM: ||
|+----------------------------------------------------------------------------+|
+------------------------------------------------------------------------------+
Press ESC to exit. Press '?' for help.
- Press Escape when all adjustments are completed.
- Do you want to continue (Y/N) ?
- Type Y to accept the changes or N to discard.
+--------------------------Frame Received Report ---------------------------+
| Description UPC Ordered Received Canceled |
| SFS11 - BRUSHED BRONZE - 42.63788678982995 001 002 001 |
|< TN 4055U - DARK WINE RED / GOLD - 49.00 003 000 < 003 > |
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| +-------------------------------+ |
| | Auto Cancel has been selected | |
| | PO will be CLEARED | |
| |Do you want to continue (y/n)? | |
| +-------------------------------+ |
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|+--------------------------------Frame Detail--------------------------------+|
|| MFR: AOYAMA USA DIV: OCCHIALI FICHE COLLECTION ||
|| A: 49.0 DBL: 18.0 TEMPLE: 136.0 COLOR: DARK WINE RED / GOLD ||
|| Cost: 0.00 ITEM: ||
|+----------------------------------------------------------------------------+|
+------------------------------------------------------------------------------+
Press ESC to exit. Press '?' for help.
- The prompt “Did .
The Received quantity gets changed.
- Press "C" to cancel any remaining line items.
You can see the number of line items flagged as canceled in the Cancelled column.
- Press Escape when all adjustments are complete.
If any line items get canceled, the following message displays:
“Auto Cancel has been selected. PO will be CLEARED. Do you want to continue (y/n)?”
- Press "Y" to continue.
- Press "N" to return to the Frame Order Menu.
| Info |
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*** If you selected N, the adjustments to the number received get saved, but the number of canceled items gets cleared. *** |
Do you want to print the PO (y/n)?
- Press "Y" to print the report.
- Press "N" to discard.
Did Frames Received Report Print (y/n)?
- Type Press "Y" to return to the Optifacts Frame Order Menu.
To view and download these instructions as a PDF file, click on the following document image.
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|Did Frames Received Report Print (y/n)? |
+----------------------------------------+
coming soon.....
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