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Click here to view the Optifacts Inventory Startup Guide menuIndex.

Click here to view the complete Optifacts User Documentation Index.

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Table of Contents (on this page)In this Section

Table of Contents
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Introduction

This document provides instructions for loading and /or updating the lens cost file.

Lens costs will allow you to print inventory valuation reports, produce accurate invoice matching reports for EOE, and breakage from inventory reports showing the cost of lenses broken. Access this option feature from the Editor Utilities “Editor Utilities” menu option of the Inventory Main Menu.

Procedure

Some lens vendors

are able to

can provide you with your lens costs

on disk or ideally

in an excel, .csv, or .txt file. Optifacts staff can help you load these costs quickly and easily. Contact your respective lens representative to see if lens costs are available for you.

Adding lens costs to the system is similar to marking lenses as Stocked/Non-Stocked and marking Bin

locations

Locations. You may search for lens products based on any of

the lenses

the lens characteristics, including manufacturer, diameter range, base curve range, add power range, lens style, seg size, lens type, thickness range, and lens color. Any lenses with SKUs that match your search

will

display on the screen, showing you the current values for being stocked and the new value you

will be setting

set in the stocked field

to

. When prompted for a lens cost, key in the pair price and the Optifacts program

will

automatically

split

splits this and

assign

assigns the price per SKU. If your search has more matches than can appear on the screen at one time, the

screen will clear

screen clears, and the next matches

will

appear after you have accepted the changes to the screen. If you answer

No

“No” to any display, all previous screens

will NOT be changed and your cursor will be placed back at

WON’T change, and your cursor returns to the search form.

Manually Adding Lens Costs

From the Optifacts main menu:

Type
  • Select Option 9 - Inventory and press
enter
  • Enter.
Type
  • Select Option 1 – Editor Utilities and press
enter
  • Enter.
        Type
  • Select Option 4 – Lens Cost Changes and press
enter
  • Enter.

The Cost Change Editor displays.

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Image Added

  • Enter all lens details, pressing
enter
  • Enter after each field to display the specified product. Be as specific as possible. You
will not
  • won’t be able to proceed if the information entered is not
entered correctly
  • correct.
Info

Example:

With style

Style SVST, you must enter type NA or style FFSVST, you must enter the applicable

type code must be entered

Type Code in the lens type field, or it

will not

won’t proceed.

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The following example shows an entry for a range of lenses.

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Are these okay (Y/N)?

Y
  • Enter “Y” – Yes to apply the cost.
N
  • Enter “N” – No to return to the screen.
Notes:


Note
  • If you want to price bases 0-4 differently than bases 5-8, then you have to
put
  • enter those costs
in
  • separately by being base specific on this screen.
  • It is helpful to search for the lenses
in
  • using menu options 9-1-3 Lens SKU Assignment
first,
  • before you begin so that you know the lens availability and specifications before going into the lens cost change screen.
  • The cost that you enter here is per pair.  The system
will cut
  • cuts the price in half when applying the price per lens.
  • Press Escape to exit the screen and return to the Optifacts Lens Inventory Editor Utilities Menu.


Click here to view Section 15 Receiving Lens Orders.


To view and download these instructions as a PDF file, click on the following document image.

View file
nameInventory Startup - Section 14 Lens Cost.pdf
height250

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