When initially setting up inventory at a lab, and doing initial inventory counts, the regular inventory items are activated and then counted. This allows proper selection criteria to be established as the lenses are activated.
Most labs, however, have a selection of "extra" lenses that are not normally stocked, but which Rx-Universe can select and use if it knows they are in stock. The lab will not want these lenses to be re-ordered in most cases, so these lenses are typically set up as "Discontinued", meaning they will be selected if they are in stock (and if the lens is appropriate for the job), but not re-ordered.
Since these lenses are usually a mix of various individual powers, it is time-consuming to have to activate each individual lens (rather than the whole product group), and then count them.
A faster method is to just scan the barcode of each lens, and have just that product activated automatically as a discontinued lens. The "Initial Load Of Discontinued Inventory items" gives the lab an easy way to scan those lenses and have them automatically set up.
Access this option under the inventory menu. The input consists of scanning OPCs; when OPCs are scanned multiple times, the quantity increments in the grid. For example:
If an OPC is scanned that Rx-Universe does not recognize, an appropriate error will be displayed:
If an OPC is scanned that is set up as a stocked item, it should be counted using the regular cycle count program, and an error to that effect will be displayed:
When scans are completed, and the "Save" button is clicked, a message will be displayed:
Once saved, each lens scanned will be set up as a discontinued item, and the quantity scanned set on the lens:
The inventory counts are stored as "Adjustments", and an Inventory Transaction report can be generated for the lenses that have been set up in this program:
The transaction description is set to "INITLOAD" to allow for easier reporting of the initial load of these items.