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Introduction

This document provides instructions to search for, add to, change, or delete a work file.

Procedure

While at the Work File Menu, you can also add lenses to your order, edit lenses for ordering, and remove lenses from the work file. You can scan SKUs and add lenses, or you may enter lens descriptions and have Optifacts search for the SKU to add.

Editing the work file is done through an

 Informix Perform screen. The commands for Informix Perform screens

 are at the end of this manual. You can update the quantity and

the tray number associated with the SKU

on this screen. You may also remove entries. Adding entries to the work file is not done through this screen. You may add lenses to the work file in

several ways. The simplest way would be to scan a barcode each time for every lens you want to order. This method is

“Fast Entering,” menu option

4 on the menu.

If you need to order 20 lenses, you need to scan the SKU twenty times. If you enter

an SKU that does not exist on your inventory system, a

report printed lists these when you exit this routine. You

then need to determine if the non-existent SKU entered was correct or if you need to add this SKU to your inventory system.

Fast Enter SKUs to write to a temporary file

From the Optifacts main menu:

Type Select Option 9 - Inventory and press enterEnter.

Type Select Option 4 - EOE Procedures and press enterEnter.

Type Select Option 1 - Add to or edit the SKU work file

Type Select Option 4 - Fast enter Enter SKUs to write to a temporary file.

The Fast Entry screen displays.Image Removed

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If you have package tops that you would like to scan for orderingorder, you may run the ‘Fast enter “Fast enter SKUs to temporary file’ file” routine. This will simply allow function allows you to quickly scan each SKU that you would like to order quickly.

• Scan all the bar codes that you need to order.

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• Press escape to exit.

When finished scanning, press the escape Escape key to exit and save this file. Next, choose menu option #5 5 to add the lenses in the temporary file to the work file. Option #5 will notify 5 notifies you if the temporary file exists.

Select Option 5 – Add SKUs in Temporary File to Work File and press E Selecting this option moves the temporary file to the Work file.

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You may also enter SKUs manually or by bar code using the following directions.

Add Lenses to the Work File by Description

Adding lenses to the work file by description allows you to search for SKU based on lens criteria. This feature comes in handy if you know what you need to order, who makes it , but do not but don’t know the SKU for the item. Search for the SKU and enter the quantity to order.

Select Option 3 – Add

Lenses by

Description (searches for SKU) and press

Enter.

The Add by Description to Work File screen displaysis displayed.Image Removed

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• Enter all the applicable information pressing enter Enter past each field.

The system

searches for the SKU number, and if found

, it displays it on screen.

• Type Enter the quantity to be added and press enter.
• Type Enter a tray number (optional.) and press enter.

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The item is gets added to the work file.

• Press any key to add more items or press Escape to exit.

Add Lenses to the Work File by SKU #

Another method involving the SKU code is ‘Adding “Adding Lenses by SKU’SKU.” You simply scan or enter the SKU code and tell the system how many to order. This method is much quicker than ‘Adding “Adding Lenses by Description’Description,” which has to search for the SKU from the lens description you’ve entered, but does require that you know can identify the SKU for the lens you need to order.

Select Option 1 - Add to or

Edit the SKU

Work File and press Enter.

Select Option 2 – Add

Lenses by SKU (searches for description) and press

Enter.

The Add by SKU to Work File screen displaysgets displayed.Image Removed

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• Type Enter or scan the SKU number to be added and press enteradd.Type
• Enter the quantity to be added and press enter.
• Type Enter the Tray No. reference (optional.) and press enter.

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The item is gets added to the work file.

• Continue to add more items or press Escape to exit and return to the Add/Edit Work File menu.

Edit the Work File

From the Add/Edit Work File menu:

Select Option 1 – Edit the

Work File (search, change, delete,

and other options) and press Enter.

The EOE Work File table displaysis displayed.Image Removed

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• Type Q and press escape Press “Q” and Escape to query the EOE . Work File table.

The available work file (s) will display. Use the N “N” Next and P “P” Previous keys to navigate through and to find the applicable file.Image Removed

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• Press U Enter “U” to update.
• Make all the necessary changes in the fields provided.
• Press Escape to save the data.

A message will display displays at the bottom of the screen indicating to indicate that the row has changed.Image Removed

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• Type E Press “E” to exit and return to the Add/Edit Work File menu.

Delete Work File

From the Add/Edit Work File menu: 

• Type Select Option 1 - Edit the work file Work File (search, change, delete, etc.and other options) and press enter.E

The following screen displays:Image Removed

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• Type Q Press “Q” and press escape Escape, to query the EOE . Header table. (Manufacturer to order from Master section)

The available work file(s) will displaydisplays.

• Use the N (next) and P (previous) “N” Next and “P” Previous keys to navigate through and to find the applicable file.

• Once you have found the applicable row, press R (remove) “R” Remove to delete the row.
• Type Y Enter “Y” to confirm.
• Type N Enter “N” to return to the form.
• Press Escape to save the data.

A message will display displays at the bottom of the screen indicating that the row has been removedconfirming the deletion.Image Removed

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• Type E Press “E” to exit and return to the Add/Edit Work File menu.

To view and download these instructions as a PDF file, click on the following document image.

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