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Introduction

This document provides instructions for correcting statements when there is a need to add, delete, or change a transaction after you have done the prepare month-end has been set and the update has NOT been completed.

Procedure

Change the prepare month-end date BEFORE the date of the item you wish to add, delete, or change.

• Record the current entries, so they get changed back to exactly precisely what they were at the beginning.

 From the Optifacts main menu:

Type Select Option 1 – Accounts Receivable and press enterEnter.

Type Select Option 2 – Monthly Routines and press enterEnter.

Type Select Option 10 – Prepare Month End and press enterEnter.

• As you go into accounts receivable to make the change, the system asks for a date. It defaults to the current date, change that date to the date you want the transaction to have. You are asked for a date again when you are actually entering the transaction. Be sure to change that date as well.
• Complete the transaction.
• Change the prepare month back to the original entries.
• Run Statements again for the affected accounts. You must answer ‘N’ “N” to “Is this the first statement run of the month/?” if you are not running statements for all accounts.

As an example, after statements for July and before the update was done, you Example:You notice that payments had not been entered on July 15^th for a couple of accounts on the 15^th of Julyafter the statement runs for July, but before you did the update.

The prepare month-end would look as follows:Image Removed

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It You would need to be changed to look as follows:

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When add transactions is enteredchange the “Inclusive End date of Transactions” to a date before the payment date (July 15^th, as described in our example above).

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When you add a transaction, change the date to a date after the new prepare month-end and before the “real” month-end.

• Enter the date out for the transactions:  [07/15/2019] 

The next date needs to be changed as well:Image Removed

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• After you have made the corrections have been made, change the prepare month-end back to the original dates and continue with the new statement run, reports, backup, and update.

To view and download these instructions as a PDF file, click on the following document image.

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