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Search Optifacts User Documentation
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Table of Contents (on this page)
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Introduction
This document provides instructions for using Open Item Reconciliation. Instead of a statement each month, you can set up the reconciliation reports
may be set upto print the
doctors name and account numberDoctor’s Name and Account Number of all the invoices either not paid or partially paid. If there is more than one VSP account number, you must complete the process one account at a time.
Procedure
From the Optifacts main menu:
Type- Select Option 1 – Accounts Receivable and press
- Enter.
- Select Option 3 - Other Routines and press
- Enter.
- Select Option 10 – Open Item Reconciliation and press
- Enter.
The Open Item Reconciliation Menu is displayed.
File Format Editor
First, set up the field locations from the file on your disk. There is a generic field location file that Optifacts can load for you; however,
howeverit
will needneeds to be edited by you to match the fields on your disk.
The bottom half of the screen allows you to define the fields from the disk that you want to appear on your reconciliation reports. If you do not fill in this information, that particular field
will notwon’t appear on the reports.
Load Information from Disk
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***MAKE SURE THAT THE RECONCILIATION DISK IS IN THE DRIVE *** |
- Enter Drive (A or B)..... [A]
Run Reconciliation
The file name is displayed.
Once the file name is selected, the following screen displays:
- Enter the applicable account number. (This will be is the VSP account number on your system.)
While the reconciliation is running, information will scroll scrolls on the screen showing the record number, the invoice number, and the invoice amount.
Reports
- After the reconciliation has completedis complete, run the Open Item Reconciliation Report.
An The following diagram is an example of the reconciliation report is shown in the following diagram. It includes all the invoices that were paid and those that were not paid or were only partially paid. The invoices marked with asterisks are those invoices that did not get paid in full, and you need to be checkedcheck them.
Right after the above report prints, another report prints that
hashave just the invoices
that werenot paid in full, and it includes the fields requested in the first option (File Format Editor).
A statement for the VSP account
will showshows the transactions
that werenot paid at all.
As you can see, the Doctor’s name and patient nameThe Doctor’s Name and Patient Name may be included in this report.
To view and download these instructions as a PDF file, click on the following document image.
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