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Introduction

This document provides instructions for creating a purchase order and sending it through to Opticom.

Procedure

Create and Send the Order

From the Optifacts main menu:

Type Select Option 9 - Inventory and press enterEnter.

Type Select Option 4 - EOE Procedures and press enterEnter.

Select Option 8 – Automatic EOE and press

Enter.

The Automatic EOE screen displays.

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• Enter “P” Purchase Advice )  to create only orders for stock replenishment, S (
• Enter “S” Short Advice ) to create orders for specific jobs, or B (Both)
• Or, enter “B” Both to create both types of orders and press enter.
• Type N Enter “N” to not print and press enterthe purchase order.

The Current Order File(s) displaysis displayed.

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The system prompts if you want to send the order immediately, don’t send at all or hold the order, print the order out for manual voice or fax orderingorders, or queue the order for sending at a later time you specify. When queuing an order, you choose a time in a 24-hour format using four digits. A send time sending time of 8:15 pm would be gets entered as 2015. A send sending time of 12:00 noon will be gets entered 1200. The example above is queued For example, you may queue for a send time of 5:00 am. Since most lens vendors use electronic methods for placing lens orders, you will most likely never queue an a purchase order for sending at a later time.

Most orders should be get sent immediately. All orders specified to send immediately will be get sent, and the order will be gets marked as in transit. Orders sent electronically will receive a reference number from the vendor when the order is gets sent successfully. This reference number will also appear number appears on your order when you receive it from your lens vendor. 

Any time Anytime an order is gets sent, you should print a copy of the sent order, so you will have a hard copy of the data sent, which vendor it was sent to, a purchase order number, and a confirmation number.

•  Type Enter one of the following options and press enter:
  • Y “Y” - Send the file.
  • N “N” - Don’t send the file.
  • M “M” – Manual send.
  • Q “Q” – Queue.
  • V “V” - Vweb (VisionWeb).
• Press Escape to exit. (Send later)
• Enter the PO number (if applicable and not already filled in) and press enter .
• Enter the Ship Via (if applicable and not already filled in) and press enter.
• Type Y Rush or N Don’t Rush (if applicable and not already filled in) and press enter.

A message will display displays on the screen indicating that the orders are being sent sending and then the EOE Menu will displaydisplays.

View Sent or Send Orders not previously sent. 

Select Option 5 - Send the

Order Files and press

E

The current order file displays.Image Removed

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• The previously sent order(s) that were previous sent, display as “sent”“sent.”
• Repeat the process as described above to send more orders.

EOE Check Menu

Check Send Status, Print Sent Files or Usage

Select Option 6 – Check the send status, print sent files, or usage

and press

Enter.

The EOE Check Menu displays.Image Removed

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Select Option 1 - Look at received files on-screen and press Enter.

• Enter the Mfr code and press enter.

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Select Option 2  - Print Received Files and press E

• Enter the Mfr code and press enter.

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Select Option 3 - Print last successfully sent orders and press Enter.

• Type Y Enter “Y” next to each Mfr that you want to print.
• Type N Enter “N” to not print.

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Select Option 4 - Print lenses yet to be received

(in transit) and press Enter.

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Select Option 5 - Exit the EOE Menu.

Opticom Confirmation Email

If you are ordering through Opticom, the vendors will be may get compiled into one order. Once the order is successfully transmitted, you receive an email confirmation.

Opicom Confirmation Email

This The following is an example of the type of confirmation email you will receive from Opticom.

:

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To view and download these instructions as a PDF file, click on the following document image.

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