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Introduction

This document provides instructions for assigning a cost to lens inventory. 

Lens costs will allow you to print inventory valuation reports, produce accurate invoice matching reports for EOE, and breakage from inventory reports showing cost of lenses broken. Access this option from the Editor Utilities option of the Inventory Main Menu.

Some lens vendors are able to provide you with your lens costs on disk or ideally in an excel file. Optifacts staff can help you load these costs quickly and easily. Contact your respective lens representative to see if lens costs are available for you.

Procedure

Adding lens costs to the system is similar to marking lenses as Stocked/Non-Stocked and marking Bin locations. You may search for lens products based on any of the lenses characteristics including manufacturer, diameter range, base curve range, add power range, lens style, seg size, lens type, thickness range, and lens color. Any lenses with SKUs that match your search will display on the screen, showing you the current values for being stocked and the new value you will be setting the stocked field to. When prompted for a lens cost, key in the pair price and the Optifacts program will automatically split this and assign the price per SKU. If your search has more matches than can appear on the screen at one time, the screen will clear and the next matches will appear after you have accepted the changes to the screen. If you answer No to any display, all previous screens will NOT be changed and your cursor will be placed back at the search form.

From the Optifacts main menu:

Type 9 - Inventory and press enter.

Type 1 – Editor Utilities and press enter.

        Type 4 – Lens Cost Changes and press enter.

The Cost Change Editor displays.

• Enter all lens details, pressing enter after each field to display the specified product. Be as specific as possible. You will not be able to proceed if the information is not entered correctly.

Example: With style SVST, NA or the applicable type code must be entered in the lens type field or it will not proceed.

The following example shows an entry for a range of lenses.

• Are these okay (Y/N)?
  • Y – Yes to apply the cost.
  • N – No to return to the screen.

Notes:

• If you want to price bases 0-4 differently than bases 5-8, then you have to put those costs in separately by being base specific on this screen.
• It is helpful to search for the lenses in menu 9-1-3 Lens SKU Assignment first, so that you know the lens availability and specifications before going into the lens cost change screen.
• The cost that you enter here is per pair.  The system will cut the price in half when applying the price per lens.

• Press Escape to exit and return to the Optifacts Lens Inventory Editor Utilities Menu.

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