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Introduction:

This document provides instructions for correcting statements when there is a need to add, delete or change a transaction after the prepare month end has been set and the update has NOT been completed.

Procedure:

Change the prepare month end date BEFORE the date of the item you wish to add, delete or change.

• Record the current entries so they get changed back to exactly what they were at the beginning.

From the Optifacts main menu:

Type 1 – Accounts Receivable and press enter.

Type 2 – Monthly Routines and press enter.

Type 10 – Prepare Month End and press enter.

• As you go into accounts receivable to make the change, the system asks for a date. It defaults to the current date, change that date to the date you want the transaction to have. You are asked for a date again when you are actually entering the transaction. Be sure to change that date as well.
• Complete the transaction.
• Change the prepare month back to the original entries.
• Run Statements again for the affected accounts. You must answer ‘N’ to “Is this the first statement run of the month/” if you are not running statements for all accounts.

As an example, after statements for July and before the update was done, you notice that payments had not been entered on a couple of accounts on the 15^th of July. The prepare month end would look as follows:

Coming soonto be continued..........