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Type 10 – Prepare Month End and press enter.
- Select the Prepare Month End option and enter the date values for the month Follow the on-screen prompts pressing Enter past each field.
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Type 7 – Daily Totals Report and press enter.
- Follow the on-screen prompts pressing Enter past each field.
Step 3 - Aging Report (optional)
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- Follow the on-screen prompts pressing Enter past each field.
Step 4 - Monthly Statements Report (required)
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Type 2 – Monthly Statements and press enter.
- Follow the on-screen prompts pressing Enter past each field.
‘Is this the first statement run of the month?’ is a very important question.
- When you answer ‘Y’ the information produced during the compiling of statement run for printing the summary report replaces all the information currently saved. The information is removed and replaced with the newly created information. Therefore, you want to answer ‘Y’ only if you are running for all accounts and only if you have not already run statements for the month previously.
- If you run for fewer than all accounts, you must answer ‘N’ or the information for the summary report for all other accounts will be lost.
- You must determine when to answer ‘Y’ and when to answer ‘N’ before proceeding. If in doubt, or not sure what has been done previously, run the statements to the screen for all accounts with a ‘Y’.
Step 5 - Account Summary Report
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- Follow the on-screen prompts pressing Enter past each field.
Step 6 - Cash Receipts Report
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Type 1 – Cash Receipts Report and press enter.
- Follow the steps in the example shown below.
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- on-screen prompts pressing Enter past each field.
Step 7 - Tax Report
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Type 4 – Tax Report and press enter.
- Follow the steps in the example shown below.
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- on-screen prompts pressing Enter past each field.
Step 8 - Commission Report
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Type 5 – Commission Report and press enter.
- Follow the steps in the example shown belowon-screen prompts pressing Enter past each field.
Step 9 - Customer Ranking Report
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Type 6 – Customer Ranking and press enter.
- Follow the steps in the example shown belowon-screen prompts pressing Enter past each field.
Step 10 - Check Statements for Accuracy (required)
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Type 7 – Backup Utilities and press enter.
- Follow the on-onscreen screen prompts pressing Enter past each field.
| Info |
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*** If the backup does not complete *** (i.e. a power failure occurs during the update process) *** contact Optifacts before continuing. *** |
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Type 8 - End of Month Update and press enter.
- Follow the onscreen promptson-screen prompts pressing Enter past each field.
- Run as soon after the backup as possible.
- Run as soon after the final statements are run as possible. If not done for a week or more after the statements are run, or if you have made any changes, RUN ANOTHER BACKUP. Label it the same as above with the new date added.
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Type 3 – Account Summary Report and press enter.
- Follow the steps in the example shown belowon-screen prompts pressing Enter past each field.
Step 14 - Run another Aging Report
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- Follow the on-screen prompts pressing Enter past each field.
Step 15 - Run the Account History Report
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- Follow the on-screen prompts pressing Enter past each field.
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